East Lancaster Neighborhood Association

EAST LANCASTER NEIGHBORHOOD ASSOCIATION BYLAWS

ARTICLE I:  NAME

Section 1.    The name of this organization shall be the East Lancaster Neighborhood Association (ELNA).


ARTICLE II:  AREA

Section 1.    The East Lancaster Neighborhood Association shall encompass that area bounded by the center lines of Lancaster Drive, Sunnyview Road, Cordon Road and Center Street; and shall include properties between Center and State Street that are within the city limits, until such time as there are enough properties south of Center Street to necessitate the formation of their own neighborhood association.


ARTICLE III:  PURPOSE

Section 1.    The purpose of this organization shall be exclusively social and civic; to fulfill those responsibilities set forth in SRC 64.260; to promote, coordinate and implement all aspects of community planning through neighborhood participation and advice to the Salem City Council, the Salem Planning Commission, and other planning and advisory bodies; to provide a vehicle for maximum citizen participa¬tion in promoting the livability and environment of the neighborhood; to provide an opportunity for members to participate together in their mutual interest; and to promote and coordinate communication among its members and between neighborhood and City government; all of which is not for profit.

This association shall be nonpartisan and will assist in the dissemination of information on all matters affecting the growth and development of the above-described neighborhood.


ARTICLE IV:  GENERAL MEMBERSHIP

Section 1.    The general membership shall include residents; property owners; or persons engaged in business in this neighborhood.

Section 2.    A general membership meeting shall be held annually for the purpose of electing the Executive Board and updating neighbors on neighborhood issues.

Section 3.    Each member of legal voting age shall be entitled to one vote at the annual meeting.

Section 4.    There shall be no voting by proxy.

Section 5.    Upon notice of at least seven (7) but no more than twenty (20) days, a special meeting of the general membership may be called by a majority of the Executive Board at such time and for whatever purpose the Executive Board deems necessary.

Section 6.    Public notice of annual meetings shall be made in accordance with SRC Chapter 64.


ARTICLE V:  THE EXECUTIVE BOARD

Section 1.    The Executive Board shall consist of up to 15 elected members of legal voting age who are geographically representative of four (4) equally divided quadrants in the neighbor¬hood whenever possible.

Section 2.    Board members shall be elected by a majority of votes cast at the annual membership meeting.  Nominations shall be made from the general membership prior to the annual meeting announcement and will be placed in the meeting notice.  Nominations may be taken from the floor at the annual meeting with the prior consent of the nominee.  Elections shall be by a written ballot that lists each nominee along with space for nominations made from the floor.  A majority vote for each candidate is required for election to the Board.

Section 3.    All elected Board members shall serve a one-year term.

Section 4.    Whenever a vacancy occurs on the Executive Board, such vacancy shall be filled by majority vote of the Executive Board.  A member of this Board who is absent from three (3) consecutive Board, or specially called, meetings without being excused by an officer of the Board shall be presumed to have resigned.  Reinstatement may be made at the direction of the Board.

Section 5.     Members of the East Lancaster Neighborhood Association area of legal voting age between Lancaster Drive, Cordon Road, Sunnyview Road and Center Street presently located outside the city limits of the city of Salem may serve as Executive Board members with full voting rights in all issues.  Such Marion County representatives of the East Lancaster Neighborhood Association Executive Board shall be elected in accordance with Article V, Section 2 of these bylaws.

Section 6.    A monthly meeting of the Executive Board and interested neighbors shall be held to review neighborhood issues at a time and place upon set by the Board.

Section 7.     Special meetings of the Executive Board, for any purpose or purposes, may be called by the chairperson or, if (s)he is absent, by the vice chairperson or by the secretary-treasurer.  Notice of the time and place of any special Board meeting shall be given to each Board member, either personally or by mail, at least three days prior to such meeting.  Notice shall state the purpose of the meeting.

Section 8.    All meetings will be conducted using Roberts Rules of Order.


ARTICLE VI.  OFFICERS OF THE EXECUTIVE BOARD

Section 1.    The officers of the Executive Board shall consist of a chairperson, vice chairperson and secretary-treasurer.

Section 2.    The officers of the Executive Board shall be selected from and elected by the membership of the Executive Board by ballot.  The Executive Board shall elect a Chairperson, Vice Chairperson and Secretary/Treasurer and any other officers as the Board deems necessary, at their first Executive Board meeting after the annual meeting.

Section 3.    Officers of the Executive Board shall serve for a one-year term.


ARTICLE VII:  DUTIES OF THE OFFICERS OF THE EXECUTIVE BOARD

Section 1.    Chairperson.  The chairperson shall have general supervisory and directional powers of the activities of the Board and the neighborhood.  (S)he shall preside at all meetings of the Board and general membership and shall be an ex-officio member of all committees.

Section 2.    Vice Chairperson.  The vice chairperson shall perform all duties such as the chairperson shall direct, and in the absence of the chairperson the vice chair¬person shall perform all duties of the chairperson.

Section 3.    Secretary-Treasurer.  The secretary-treasurer shall record the minutes of all membership and Executive Board meetings and shall file one copy of such minutes with the City of Salem.  With respect to any funds and assets contributed to or collected by the Association, said officer shall account for such funds and assets by keeping a record of all receipts and disbursements.  Lack of an elected secretary/treasurer does not preclude official minutes from being taken so long as they are taken and prepared by an Executive Board Member.


ARTICLE VIII:  DUTIES OF THE EXECUTIVE BOARD

Section 1.      The Executive Board shall call periodic general membership meetings at a predetermined place and time to be set by the Executive Board.

Section 2.      Except at general membership meetings, the Executive Board shall conduct such business and take such action as may be necessary to accomplish the purpose of the neighborhood as stated in Article III, Section 1.

Section 3.    A simple majority of the Executive Board members elected shall constitute a quorum for the transaction of business.

Section 4.    Executive Board members shall declare any conflict of interest prior to a discussion/vote.

Section 5.    Representatives appointed by the neighborhood Board for City committees shall be a member of the Executive Board.


ARTICLE IX:  COMMITTEES

Section 1.      To carry out work of the neighborhood, committees may be created by a majority vote of the Executive Board.

Section 2.     Committee membership shall consist of all those neighborhood members interested in serving on a particular committee.

Section 3.     Each committee shall choose its own chairperson, vice-chairperson and secretary and may adopt rules of procedure consistent with these bylaws governing the conduct of meetings.

Section 4.    The chairperson of each committee (if not a Board member) shall serve as a special nonvoting member of the Executive Board.

Section 5.    The secretary of each committee shall present a written copy of the minutes of the committee meeting to the chairperson of that committee who shall file the written copy with the Executive Board secretary-treasurer and the City of Salem Department of Community Services.


ARTICLE X:  AMENDMENTS

Section 1.      These bylaws may be repealed or amended and new bylaws may be adopted by a two-thirds majority vote cast at a general meeting to be set by the Board.

Section 2.      Written notice of general meetings called wholly or in part to consider amendments to the bylaws shall be forwarded to all members at least 10 days prior to the meeting.